Tips for Creating a Master Calendar
The speed of life can seem out of control for many people trying to balance work, hobbies, and family. Running from one area to another can leave a considerable margin for error, from slamming important appointments to attending a late PTA meeting for children. That is why it is important to create a master calendar that works. Here are tips for creating a master schedule.
Establish Working Boundaries
Once you have written a list of appointments and recurring activities, it is time to set aside some time blocks. Sometimes it is quite simple. Since staff meetings usually last 30 minutes, block them every Tuesday afternoon from 3:00 to 3:30. This program ensures that I can do everything and allows me to create a more organized calendar.
For example, I don’t schedule meetings in the morning, as this drains my maximum productivity. This arrangement also includes my working hours. If I finish at five in the afternoon, I only work on offers from the previous hour or make sure I finish on time.
Include Time Buffers in Schedules
Between meetings, you will need time to travel, recharge, and prepare, eat something, or relax. However, if you are traveling, you will probably need to increase this time by up to an hour. At this age, you shouldn’t imagine anything else. You will need this opportunity to go from one meeting to another seamlessly.
Set Important Dates and Deadlines
Suppose you have a meeting with a client on Wednesday at 1:00 pm. It would help if you made this date stand out from all other events and actions. You should color your different appointments and tasks so that they are easily distinguishable. You can use blue for internal staff meetings, while client meetings can be carmine red.